The guide every committee needs before making the switch.
Why Change Body Corporate Managers?
Sometimes, the signs are obvious:
- Poor financial management with late financial reports or unexplained expenses
- Lack of proactiveness, resulting in delays in maintenance or unresolved issues within the body corporate scheme
- Communication is poor or unprofessional with slow responses (or none at all)
- The committee feels unsupported or ignored if the current manager appears to favour certain owners or contractors.
Whatever the reason, the good news is: you're not stuck. Queensland body corporates can change managers - and with the right process, it's straightforward.
Check Your Current Agreement
Your current body corporate manager will have a body corporate management agreement in place that outlines the terms of the agreement including the termination clause and what the associated notice period requirements are.
Speak to Your Committee
Discuss the reasons for change with your committee members. Make sure:
- there is a general support for change
- you agree on the type of manager you want next (for example, local, proactive, hands-on)
- everyone is aware of the legal and financial implications.
The committee cannot unilaterally decide to change body corporate managers. The proposal must go to a vote of the entire body corporate.
Get Proposals from New Managers
Research your options and request proposals from reputable body corporate managers who:
- understand your building type and community
- are insured with professional indemnity insurance and compliant with the BCCM Act and Regulations.
- can offer transparency around fees and services
- have necessary qualifications and the experience to handle properties similar to yours.
We are happy to provide a tailored proposal - including references and pricing that makes sense for your strata scheme.
Include the Appointment on the AGM or EGM Agenda
To change body corporate managers, the appointment must be passed by the owners at a general meeting - either:
- the Annual General Meeting (AGM); or
- an Extraordinary General Meeting (EGM), if you want to act sooner.
You will require:
- A motion to terminate the current manager
- A motion to appoint a new manager
- Any supporting documents (for example the new agreement).
Serve Proper Notice to the Current Manager
If the vote passes, the committee can issue notice to the outgoing manager in line with the termination clause. The Outgoing Manager should hand over all records, financial statements and other relevant documents to the new manager.
Handover and Onboarding
Once the change is approved:
- The new manager takes over communication and coordination
- Records are transferred
- Committee induction and goal-setting can begin.
At Coordinated Strata Management, we guide new clients through a smooth onboarding - with minimal stress and full transparency.
Ready to Make the Switch
Changing your body corporate manager might sound daunting, but it doesn't have to be. With the right support and clear communication, your committee can move forward with confidence.
Book a confidential discovery call today
Let's talk about what is not working, what you are hoping to achieve, and how we can help.
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www.coordinatedstrata.au
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info@coordinatedstrata.au
📍 Based in Toowoomba — proudly local and responsive
